Every way UAE teams run crews, expiries and vehicles, compared
There are five ways companies handle rostering, document renewals and fleet compliance today: a UAE HR suite, a global scheduling app, the Zoho stack, a fleet-only tool, or three spreadsheets. Here is the whole field, priced and feature-checked, including the rows where the others win.
Last verified August 2026 against public pricing pages and review sites, with sources at the end. Something outdated? Tell us and we will correct it.
Who covers what
The three jobs from our home page (roster, expiries, vehicles) plus the two questions buyers always ask next: can the workers use it themselves, and does it run payroll. Every alternative was built for a few of these. Running them in separate systems is how a licence expires unnoticed between two tools.
| Kind of tool | Duty roster | Staff documents | Vehicles | Workers | Payroll |
|---|---|---|---|---|---|
| ValiCrewone flat price | Built in | Built in | Built in | Built in | Built in |
| UAE HR suitesBayzat, greytHR | Yes | Yes | Not offered | Mobile apps | Core module |
| Global schedulersConnecteam, Deputy | Strong | Generic forms | Not offered | Strong | Exports only |
| Zoho stackPeople + Shifts + Payroll | Separate app | Partial | Not offered | Yes | Separate app |
| Fleet and GPS toolsDynamic Fleet, FleetRabbit, Locator | Not offered | Not offered | Strong | Driver app | Not offered |
| Spreadsheetsplus WhatsApp reminders | Manual | Manual | Manual | Manual |
What 40 staff costs per month, across the field
Every figure that is not ours is an estimate from public price lists or third-party reviews, August 2026, labelled as such and listed in the sources. Bars show the low end; the pale extension is the published or estimated range.
Being fair with our own chart: Connecteam is genuinely price-comparable at this size. What it lacks is not a low price but the UAE layer, because no WPS file, no mulkiya and no labour-card reminder will ever come out of it. And Bayzat's bar buys you an insurance brokerage ours never will. Price is one row of the table, not the verdict.
Feature by feature, across the field
Where a vendor does not publish something, the cell says so. We would rather show a gap than guess. Scroll sideways; the row names stay put.
| Feature | ValiCrewUAE field operations | BayzatUAE HR and insurance | greytHRIndia to GCC HRMS | Zoho stackPeople + Shifts + Payroll | Connecteamglobal deskless app | Deputyglobal scheduling | Fleet-only toolsDynamic Fleet, FleetRabbit | SpreadsheetsExcel and WhatsApp |
|---|---|---|---|---|---|---|---|---|
| Public pricing | AED 249/mo flat any headcount, on the home page | Quote only est. AED 55 to 95+ per employee ¹ | Published AED 11 to 22 per employee, 25 minimum plus base ² | Published per product, per employee ³ | Published per 30-user hub, free up to 10 users ⁴ | Published USD 5 to 9 per user ⁵ | Mostly quote | Free your time is not |
| Try before you buy | 30 days, no card | Demo first the site asks you to book a demo ⁶ | Demo first | Free tier | Free tier | Free trial | Demo first | No |
| Duty roster and shift planning | Yes publish and notify, open-shift claims, swaps, rule checks at assignment | Yes scheduler tied to attendance ⁶ | Add-on Time Sheets module | Yes Zoho Shifts, a separate app | Strong drag and drop, open shifts | Strong auto-scheduling, forecasting | No | Manual |
| Attendance with location | Yes geofence review flags, never auto-punishes | Yes geofenced and biometric ⁶ | Add-on | Yes | Yes | Yes | No GPS tracks vehicles, not shifts | No |
| Staff document expiriesvisa, Emirates ID, labour card, passport | Yes reminder rules per type, escalation, renewal history | Yes tracks Emirates ID, work permits, visas, contracts with automated reminders ⁶ | Yes visa and residency management ² | Partial generic documents, not UAE-typed | Partial generic documents, not UAE-typed | No HR add-on is US, UK and AU only ⁵ | No | Manual the sheet is the reminder |
| Vehicle compliancemulkiya, insurance, permits | Yes expiry blocks transport duties before the fine | Not offered | Not offered | Not offered | Not offered | Not offered | Strong plus telematics and Asateel ⁷ | Manual |
| Driver licence gating | Yes an expired licence means no driving shift assigned | No | No | No | No | No | Partial alerts, but no roster to gate | No |
| UAE payroll and WPS | Yes gratuity and EOSB, payslips, WPS SIF files | Yes mature, core module | Yes | Yes Zoho Payroll UAE | No | No | No | Manual SIF by hand, every month |
| Emiratisation tracking | Yes MoHRE figures and internal readiness | Not published | Not published | No | No | No | No | Manual |
| Employee onboarding & exit clearancechecklists, signed joining documents, handover | Yes One checklist per person, signed on their phone with a receipt | Yes Onboarding and offboarding task checklists ⁸ | Yes Onboarding, exit clearance and final settlement ⁹ | Yes Onboarding and offboarding flows in People ¹⁰ | Partial Onboarding only; no exit clearance published ¹¹ | Not in the UAE HR add-on, US, UK and Australia only ⁵ | No | Manual |
| Asset handover & custodyphones, laptops, tools, cards | Yes Issue, transfer and return per item; what is still out shows at exit | Yes Assets assigned to employees and offices ⁸ | Yes Growth and Premium plans ⁹ | Separate app Built in Zoho Creator, not in People ¹⁰ | Not published | Not published | Partial Vehicles, not staff equipment | Manual |
| Access removed on exitsystems, door cards, keys | Yes A register of who holds what, who granted it and who recorded its removal | Partial A task on the exit checklist ⁸ | Partial A task on the exit checklist ⁹ | Partial A task on the exit checklist ¹⁰ | Not published | Not published | No | Manual |
| Vendors & subcontractorscontracts, contacts, their documents | Yes One register, with onboarding tasks through a secure link | Not published | Not published | Not published | Not published | Not published | Not published | Manual |
| PRO services deskrenewal cases without payroll access | Yes Cases across your companies, with the government reference and HR approval | Reminders only Visa expiry reminders; no PRO case workflow published ⁶ | Not published | Not published | No | No | No | Manual A PRO with a folder and WhatsApp |
| Worker self-service | Yes any phone browser, no install, in five languages | Yes iOS and Android app | Yes iOS and Android app | Yes | Yes | Yes | No driver app at most | No WhatsApp broadcast |
| Insurance brokerage | No, by design no brokerage, so nothing to steer you toward | Yes their origin and strength | No | No | No | No | No | No |
| Files in your own cloud | Yes your SharePoint or Google Drive, still yours the day you leave | Not published | Not published | Their cloud | Their cloud | Their cloud | Their cloud | Yes your files, your chaos |
| ADHICS v2 and UAE PDPLhealthcare-grade security, UAE data protection | Yes encryption at rest, full audit trail, consent, erasure and retention built in. ADHICS v2 control map on request | Not published | Not published | Partial global certifications, no UAE statement found | Partial GDPR-led, no UAE statement found | Partial GDPR-led, no UAE statement found | Not published | No you are the compliance layer |
| Covers all three jobs | One system | 2 of 3 | 2 of 3 | 2 of 3 | 1 of 3 | 1 of 3 | 1 of 3 | 3 of 3, by hand |
Rather see it than read it? Start the free 30 days Still on spreadsheets? Take our free UAE expiry tracker
Questions buyers actually ask
How can ValiCrew be flat-priced when everyone else charges per employee?
Per-employee pricing is a sales model, not a cost model. Your 41st worker does not cost a software company AED 55. We charge one price a UAE business can budget without a quote call.
Do I still need a fleet or GPS tool alongside ValiCrew?
For document compliance (mulkiya, insurance, licences, service history) no. If you are under the Asateel hardware-tracking mandate you will still need a certified GPS provider, and ValiCrew handles the paperwork side either way.
Can it really replace our spreadsheets?
That is the design target. Export your sheets to Excel, upload them into the import review, and every row is checked before it is added. Most teams are running by the next morning.
What about medical insurance?
We do not sell it. Bring any insurer and we will track the policy dates. If brokerage bundled with HR is what you want, that is Bayzat's home game, honestly.
Which languages do workers get?
English, Arabic, Urdu, Malayalam and Filipino, in a phone browser, with no app store and offline access to the day's duties.
See your own crew in it by tomorrow
Import the staff list, add ten expiry dates, watch the reminders queue themselves.
Free for 30 days. No card needed. AED 249 a month after, whatever your size.
Sources and fairness
- 1Bayzat does not publish pricing. AED 55 to 95+ per employee per month is a third-party estimate from software directories, August 2026. Request your own quote.
- 2greytHR Middle East public pricing: AED 11, 15 and 22 per employee per month by tier, 25-employee minimum billing plus a base fee, August 2026.
- 3Zoho published UAE pricing: Payroll from AED 35 a month for the first 5 employees plus AED 7 each after; Shifts free to 25 users with paid tiers separate; People priced separately. The stack total at 40 staff is our estimate, August 2026.
- 4Connecteam published pricing: free to 10 users, paid hubs from about USD 29 to 119 a month per 30 users, August 2026. Converted at AED 3.67.
- 5Deputy published pricing: USD 5 to 9 per user per month with a USD 30 minimum. The HR add-on is available in the US, UK and Australia only, August 2026.
- 6Bayzat product pages for the shift scheduler, attendance and HR software, checked on bayzat.com, August 2026.
- 7UAE fleet platforms (FleetRabbit, Dynamic Fleet) document mulkiya and insurance alert features and cite compliance fines from AED 500, August 2026.
- 8Bayzat product pages for onboarding and offboarding, employee departure, records and asset management, checked on bayzat.com, October 2026.
- 9greytHR plan comparison: onboarding, exit management (resignations, clearances, final settlements) and employee asset tracking on the Growth and Premium plans, October 2026.
- 10Zoho People onboarding and offboarding pages; asset tracking is offered as a separate Zoho Creator app built on People data, October 2026.
- 11Connecteam onboarding feature guide: new-user setup, documents and checklists; resources can be scheduled on shifts, October 2026.
All product names are trademarks of their owners, compared here for information. Cells marked "not published" mean exactly that: we did not find the claim on the vendor's public pages and would rather show a gap than invent one. Corrections: [email protected].