Stop finding out a document expired after the fine.
A free Excel tracker built for UAE operations. Staff, vehicles, documents, clients and timesheets in one workbook, with visa, Emirates ID, labour card, Mulkiya and insurance dates turning red before they cost you anything.
Excel (.xlsx) · 6 sheets · no macros · works offline · yours to edit and share.
No sign-up No email address No trial attached
| A · Owner | B · Document | C · Expiry | D · Days | E · Status | |
|---|---|---|---|---|---|
| 2 | Rashid Ahmed | Driving licence | 08/09/2026 | -32 | EXPIRED |
| 3 | DXB 6603 | Mulkiya | 04/10/2026 | -6 | EXPIRED |
| 4 | Sunita Sharma | Emirates ID | 28/10/2026 | 18 | DUE SOON |
| 5 | Joseph Mathew | Residence visa | 07/11/2026 | 28 | DUE SOON |
| 6 | DXB 5179 | Insurance | 25/03/2027 | 166 | VALID |
| 7 | Aisha Rahman | Labour card | MISSING EXPIRY |
Six sheets, already set up
Dropdowns for every controlled value, automatic days remaining, red and amber and green applied for you, frozen headings and filters. A few sample rows show the shape. Delete them and start.
Dashboard
Everything overdue, everything due in 30, 60 and 90 days, what is missing information, and which timesheets are unapproved.
Staff
Staff code, name, designation, department, employment type, joining date and status.
Vehicles
Plate number, model, status, and Mulkiya, insurance and inspection expiry in one place.
Documents
Owner, type, number, issue and expiry dates, who is responsible, and notes. Visa, Emirates ID, labour card, passport and anything else you add.
Timesheets
Date, staff, client or site, scheduled and actual hours, break, overtime and approval.
Clients
Client code, name, area or site, contact details, service schedule and status.
What a spreadsheet can and cannot do
We build workforce software, so you can reasonably ask why we are giving this away. Because a spreadsheet is genuinely the right tool for a while, and it is honest to say where that stops.
This tracker will
- Put every expiry date in one file instead of three
- Turn a date red before it costs you a fine
- Show what is missing, not only what is wrong
- Work offline, on any machine, with no login
- Stay yours. Edit it, rename it, share it with anyone
It will never
- Email a reminder at 60 days while nobody has the file open
- Stop a driver with an expired licence being put on tomorrow's run
- Produce a WPS salary file, or calculate gratuity
- Tell you which version your colleague is editing
- Survive the day it reaches four hundred rows and two people
That is the day ValiCrew is worth 249 AED a month. Until then, this file is free and we would rather you had it.
When it gets heavy, it uploads straight in
The columns are laid out to match ValiCrew's importer, so nothing you type here is wasted. No re-keying, no cleanup project.
-
Step 1
Fill it in
Delete the sample rows, paste or type your own. Dropdowns keep the values consistent.
-
Step 2
Use it as long as it works
Months, or years. There is no trial clock and nothing expires.
-
Step 3
Upload it when you are ready
Every row is shown for review before it is added. Nothing lands silently.
Questions
Is it really free, with no catch?
Yes. No account, no email, no trial. Download it, use it, send it to whoever you like.
Does it contain macros?
No macros, no external connections. It is a plain .xlsx that opens in Excel, LibreOffice and Google Sheets, and it will not trip your security warnings.
Will it keep me compliant?
It helps you organise your records and see what is expiring. It does not guarantee legal compliance, and it does not replace advice from your PRO or legal adviser.
What languages is it in?
This page is available in every language ValiCrew speaks. The workbook itself ships in English, with UAE document types already set up, and a translated edition appears here as a separate download the moment one is ready.
Can I share it with other companies?
Please do. That is rather the point.
Take the tracker. Nothing to sign.
Excel, six sheets, UAE document types already set up.
No email required. Free to use and free to share.