Asset management: the asset register, custody and return of assets.
An up-to-date asset inventory of the laptops, phones, tools, equipment and cards your company issues. Each item has a tag or serial, one holder at a time and a full movement history, so the return of assets on someone's last day is a list, not a search.
Asset management, control by control.
What an asset register has to answer for, and where ValiCrew keeps each answer.
- 01Asset inventory
Every item identified, recorded and kept current in one register, by type, site and holder, and updated by authorised people only.
- 02Asset ownership
One holder at a time, whether an employee, a contractor, a client or a supplier. A transfer moves the item; nothing is held twice.
- 03Acceptable use of assets
Ask the receiver to acknowledge your acceptable-use terms or sign at handover. The exact wording they agreed to is kept.
- 04Asset tagging
A tag, serial or IMEI on each item, searchable from the register and shown on every handover record.
- 05Removal and movement of assets
Issue, transfer between holders, change of site and return: each movement dated and attributed.
- 06Return of assets
What someone still holds shows on their record, and each return can be a task in their exit clearance. An item that does not come back is recorded lost or written off; nothing quietly disappears.
- 07Records on disposal
Retire or write off an item with the date, the reason and who recorded it, and keep the record after the item is gone.
- 08Dates on the item
Warranty, service contract, inspection certificate or permit dates, with the same reminders as visas and licences.
- 09Held by third parties
Equipment at a client site or with a subcontractor stays on the register, under the company that holds it.
Vehicles have their own register
Mulkiya, insurance and test dates, and which driver had which vehicle when, live on the vehicle record, next to your drivers.
Everything a person still holds is listed on their record, and each return can be a task in their exit clearance that closes when the return is recorded.
See how exit clearance worksOn the last day, the return of assets is a list, not a search.
Asset management questions.
What should an asset register include?
Each item's tag or serial, type, site, current holder and since when, its condition, any warranty or inspection dates, and the history of who held it before. ValiCrew keeps all of it on the item.
How do we make sure assets are returned when someone leaves?
Everything they still hold shows on their record and in their exit clearance, where each return can be a task. The task closes when the return is recorded; an item that does not come back is marked lost or written off, a write-off always with its reason.
Is this an accounting fixed-asset register?
No. ValiCrew tracks who holds what, where it is and its dates. Purchasing, depreciation and accounting stay in your finance system.
Something else? Book a live demo and bring it.
Know who holds what, today.
Free for 30 days. Add the items you have out today and start from there.