Asset handover and custody, person by person.
Whatever you issue — phones, laptops, uniforms, tools, fuel cards — to staff, contractors, suppliers or clients. Every handover, transfer, return, loss and recovery is recorded on the item, so on someone's last day you know exactly what to collect.
Included in the 249 AED plan.
- Condition
- Good
- Warranty
- to 14 Mar 2027
- Holder since
- 2 Feb 2025
Custody history
- Return expected — exit clearanceLast day 31 Oct · task in Rashid's clearance Open
- Transferred to Rashid AhmedFrom Joseph Mathew · 2 Feb 2025 · acknowledged on his phone
- Issued to Joseph Mathew14 Mar 2024 · condition: new · signed handover
- Added to the register14 Mar 2024 · by Operations
The asset handover form, without the paper.
The form you used to print and file is now a record on the item, with the history attached.
One holder at a time
An item belongs to one person, supplier or client at any moment. Transfers move it; nothing is held twice.
Acknowledged on handover
Add an acknowledgement or signature task to the handover and the receiver confirms on their phone. The custody is recorded either way.
Loss, recovery and write-off
Every outcome is an explicit, dated step — never a silent edit — and a write-off always carries its reason.
Dates on the item
Warranty, service contract, inspection certificate or permit dates, or any date type you add, get the same reminders as visas and licences.
Questions about asset custody.
Vehicles have their own register with mulkiya, insurance, inspection and driver assignments.
What goes on an employee asset handover form?
The employee, the item and its serial or tag, its condition, the date issued, who handed it over, and both signatures — then the same again when it comes back. Our free template has these fields in English and Arabic.
What happens when someone leaves still holding an item?
It shows on their profile and in their exit clearance. Mark it returned, lost or written off — a write-off with its reason — and nothing quietly disappears from the register.
Is this an accounting fixed-asset register?
No. ValiCrew tracks who holds what and its dates. Purchasing, depreciation and inventory accounting stay in your finance system.
Know who holds what, today.
Free for 30 days. Add the items you have out today and start from there.