Employee asset handover form (free template)
Record what you issue to an employee — phones, laptops, uniforms, tools, cards — with serials, condition and both signatures, and the return when they leave. Bilingual, English and Arabic on one page.
No sign-up, no email. In Arabic: نموذج تسليم واستلام عهدة
Employee asset handover form
نموذج تسليم عهدة موظف
| Itemالبند | Tag / serialالرقم التسلسلي | Conditionالحالة | Issued onتاريخ التسليم | Returned onتاريخ الاستلام |
|---|---|---|---|---|
| Mobile phone | PH-1182 | New | 12 Oct 2026 | |
| Uniform, 3 sets | — | New | 12 Oct 2026 | |
| Staff ID and door card | DC-204 | New | 12 Oct 2026 | |
| Medical bag | MB-077 | Good | 12 Oct 2026 | |
I received the items above in the condition stated and will return them when asked or when I leave.
Paper forms get lost. Custody records do not.
In ValiCrew every item has one holder at a time and its own history: issued, transferred, returned, lost or written off. When someone leaves, their exit clearance shows what they still hold.
Questions
What should an asset handover form include?
The employee, each item with its tag or serial, its condition, the date issued, who issued it and the employee's signature — plus a return section with the date, the condition on return and who received it.
Should vehicles go on this form?
We would keep them off it. A company vehicle is better handed over with its own record — registration (mulkiya), insurance and the driver it is assigned to. In ValiCrew, vehicles have their own register with driver assignments, separate from asset custody.
Is it bilingual?
Yes. Every heading is in English and Arabic on the same page, so one copy works for every employee. The English download reads left to right, the Arabic one right to left.