Leave and time off
Request, record and decide leave, see who is off and what everyone has left, and set up leave types and public holidays.
On this page
Leave is a request for a leave type between two dates. It waits for a decision, and once approved its days come off the person's balance for that year. Employees ask for leave in the employee app, and the office can request or record leave for anyone.
Deciding leave (approving, rejecting or cancelling it) needs people.manage, which Admin and HR hold. Leave types and public holidays are shared lists that Admin changes (a custom role needs workspace.manage).
See who is off
Go to Attendance and choose Leave. The page has three parts:
- Who is off over the next three weeks, one bar per absence. Solid bars are approved, dashed ones are still waiting. Use Earlier and Later to move, and pick a site to see only its people.
- What everyone has left: this year's balances for each person. Download balances saves them as a spreadsheet. Balances reset on 1 January.
- Every leave request, which you can filter by Status and Leave type.
The schedule shows leave too: turn on Time off and Holidays (company-wide) above the calendar. The Absence calendar, opened from Absence calendar above the leave list, shows only leave and public holidays on a month grid; click a day there to request leave from that day.
Request or record leave
- On the Leave page, choose Request leave. You can also start from a person's record or from the quick look on the staff list.
- Choose the Person and the Leave type. The remaining balance shows under the type.
- Set Starts on and Ends on.
- Leave Days empty to count every calendar day from start to end, or enter the number yourself, for example a half day or working days only.
- Add a Note if useful, then choose Submit.
The request waits for a decision. A leave type that does not need approval is approved at once.
For leave someone has already agreed, choose Record leave instead. When you may decide leave, it is approved on the spot and taken from the balance.
Employees ask for leave themselves from Time off in the employee app. See Requests and my details.
Approve, reject or cancel
When requests are waiting, a button on the Leave page shows how many and opens Approvals, where you can decide several at once. You can also decide one from the menu on its row, or from the person's Leave tab:
- Approve takes the days off the balance. A Note is optional.
- Reject needs a Note saying why.
- Cancel works on waiting and approved leave. Cancelling approved leave gives the days back.
Confirm with Confirm. The person is told when their leave is approved or rejected.
| Status | What it means |
|---|---|
| Pending | Waiting for a decision. |
| Approved | Agreed and counted against the balance. |
| Rejected | Turned down, with the reason. |
| Cancelled | Withdrawn. Approved days are given back. |
Leave that runs from one year into the next counts against the balance of the year it starts in.
Leave types
Go to Lists & catalogs and choose Leave types. Your workspace starts with the UAE statutory set, such as annual, sick, unpaid, maternity and parental leave. These are marked System and cannot be stopped, but you can rename and adjust them. Under Leave rules you set:
- Paid, Counts toward service and Requires documentation.
- Requires approval: turn it off and requests of this type are approved as soon as they are made.
- Entitlement (days): the yearly allowance. A type without one keeps no balance.
- Accrual: a note on how the leave builds up.
Some types show Default conditions, such as who may take them. These are guidance: check them before you approve, because ValiCrew does not apply them for you.
Public holidays
Go to Lists & catalogs and choose Public holidays. A new workspace starts with the fixed-date holidays for its first year: New Year's Day and National Day. Add Eid, Arafah Day and the Hijri New Year once their dates are officially announced, and add next year's holidays before it starts.
For each holiday, set the Date and the name, and optionally a Pay treatment note for payroll. Filter by Year to check one year at a time. Holidays show on every calendar and apply to every company in the workspace.